Upload 1099 data file to IRS using the FIRE System
New for Tax Year 2023: All filers who will be filing a combined total of 10 or more W-2s and 1099s are required to electronically file all infomation returns.
Registration is Required: Prior to uploading information returns to the IRS you will need to apply for a Transmitter Control Code (TCC) and create an account on the IRS FIRE System website.
- Applying for a Transmitter Control Code (TCC)
- If you will be filing using the IRS FIRE system be sure you apply for the FIRE System TCC. An IRIS TCC can not be used in the FIRE system.
- Click here to access Information Return (IR) Application for Transmitter Control Code (TCC) https://www.irs.gov/e-file-providers/filing-information-returns-electronically-fire
- Click the Access IR Application for TCC link under Additional Information
- An ID.me account is required to access the IR Application for TCC
- If you have an existing ID.me account, sign in to complete the application
- If you do not have an ID.me account you will need to create one
- Click on the ID.me Create an Account button
- Complete the ID.me account setup
- Return to complete the IR Application for TCC
- Create an IRS FIRE account
- Click here to access the IRS FIRE Website https://fire.irs.gov/
- Click on "Create New Account" on the left side of the screen
- Enter and verify all 1099 data
- Enter the Submitter Information
- Click E-file Direct > Submitter Information
- Submitter information is person uploading the file
- Transmitter Control Code (TCC) is issued by the IRS
- Contact information is the Firm information preparing the 1099s
- Create the data file to upload
- Click E-file Direct > Create 1099/1098 Files > IRS (Federal Only) - FIRE System
- Select a Submitter
- Select the 1099 and 1098 forms to include
- Upload file information is the name and location of the file being created. You will need this information during the upload process.
- Click the [Create File] button to create the upload file.
- Log on to the IRS Fire System website
- https://fire.irs.gov/
- Click Log in and complete the FIRE System Logon page
- Click on Main Menu from the menu on the left side of the page
- Click on Send Information Returns from the menu on the left side of the page
- Verify your TCC and TIN/EIN and click the [Submit] button
- Click [Accept] to Verify Your Filing Information
- Click on a file type from the menu on the left side of the page
- Enter your pin and click [Submit]
- Upload the data file
- Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer
- 1. Select file location - By default the files created will be in C:\TAS\23W21099\Efile\CompanyName\IRS
- 2. Select the file
- 3. Click [Open] button to close the window
- Click [Upload] under the choose file dialog
- Checking File Status
- From the Main Menu click on Check File Status
- Enter a date range for your files and click [Search]
- Replacement files
- Make the neccesary changes to the 1099 forms
- Click E-file Direct > Create 1099/1098 Files > IRS (Federal Only) - FIRE System and create a new file to upload
- Log in to the FIRE System https://fire.irs.gov/
- Click on Send Information Returns from the menu on the left side of the page
- Verify your TCC and TIN/EIN and click the [Submit] button
- Click [Accept] to Verify Your Filing Information
- Click on Replacement File from the menu on the left side of the page
- Select the file that needs replacing
- Enter your pin and click [Submit]
- Use the [Browse...] button to browse and locate the file created with the W2/1099 Filer
- Click [Upload] under the choose file dialog
- Testing data files
- Data files can be tested using the IRS Fire Systems Test Site at https://fire.test.irs.gov/
A Replacement file is sent when a "Bad" status is received from an original file. After the necessary changes have been made, transmit the entire file through the FIRE Production System as a Replacement file.