Upload W-2 data file to Ohio

Registration is Required: You will need to have username and account with the Ohio Business Gateway.

To Create a Username

Click here to access the Ohio Business Gateway https://gateway.ohio.gov/
Click on Log In on the right side
Click Create Account

Enter and verify all W2 data

Enter the Submitter Information

Click E-file Direct > Submitter Information
Submitter information is person uploading the file
Contact information is the Firm information preparing the W-2s

Create the data file to upload

Click E-file Direct > Create W-2 Files > Create State file and select Ohio
Select a submitter
Upload file information is the name and location of the file being created. You will need this information during the upload process.
Click the [Create File] button to create the upload file.

Upload the data file

Click here to access the Ohio Business Gateway https://gateway.ohio.gov/
Click on Log In on the right side
Enter your Ohio ID and Password and click Log In

First Time Users will need request access to upload a W-2 File

Select the ‘Administration’ button in the top, right-hand corner of your screen.
Select the ‘Access Requests’ tab.
Scroll to the ‘Service Area Access Requests’ at the bottom of the page.
Select the ‘Employer Withholding’ service area to move it from the ‘Business filing service areas’ column on the left to the ‘Filing service areas access requests status’ column on the right.
A clock icon will be displayed next to the ‘Employer Withholding’ service area indicating that the access request is waiting for approval.
Scroll back to the top of the page and select the ‘Account Access Management’ icon on the top, right-hand corner of your screen.
A notification icon will be displayed on the ‘Service Area Access Management’ tab indicating the number of service area access requests present on your account. Select the tab to view the requests.
Under the ‘Requested Service Area Access’ section, your request will be displayed along with any other active requests.
Select the checkmark button in the ‘Actions’ column to approve your Employer Withholding access request.
Select ‘confirm’ when prompted.
Now that the service area is active, permissions must be enabled for the transaction type. Scroll to the top of the page and select the ‘User Authorization’ tab.
Permission sets for each transaction type and user will be displayed. Grant yourself permissions to the ‘W-2 Upload/1099’ transaction by selecting the appropriate toggles.
Select the ‘Save’ button.
Finally, select the home icon or the Ohio Business Gateway logo to return to the Dashboard. The ‘W-2 /1099 Upload’ transaction will now be displayed and available for use.

Select W-2 / 1099 Upload under the New transactions Tab
Selct the Upload a New File button on the left side of the page
Select W-2 as the Type of Income Statement from the drop down list
Click the Browse button to browse and locate the file created with the W2/1099 Filer
Click Submit
Click the Back button to see a list of Pending File Uploads
Select W-2 / 1099 File Upload History to view that status of prevoiusly submitted files