Upload W2 data file to Virginia

Registration is Required: You will need to have username and account with Virginia Tax Web Upload.

• To Create a Username


• Click here to access the Virginia website https://www.webupload.tax.virginia.gov/user/login
• Click Sign Up and complete the Sign Up page

File Layouts: You will need to Create a File Layout before uploading files.

• To Create a File Layout


• Click here to access the Virginia website https://www.webupload.tax.virginia.gov/user/login
• Enter Username and Password and click login
• Click File Layouts on the left side





• Click Create New File Layout
  
  
  
  
• Select Tax:W2(EFW2/SSA Format) Wage and Tax Statement from the drop down list
• Click Create at the bottom left of the window









• Enter and verify all W2 data




• Create the data file to upload


• Click on E-file Direct > Create W-2 Files > Create State file and select Virginia
• Upload file information is the name and location of the file being created. You will need this information during the upload process.
• Click the [Create File] button to create the upload file.



• Upload the file


• Click here to access the Virginia website https://www.webupload.tax.virginia.gov/user/login
• Enter Username and Password and click login
• On the left side of the screen click on Upload Files
• On the Upload Files screen click on Upload a New File





• Select Tax:W2(EFW2/SSA Format) Wage and Tax Statement from the drop down list
• Use the [Browse…] button to browse and locate the file created with the W2/1099 Filer





• 1. Select file location - By default the files created will be in C:\TAS\22W21099\Efile\CompanyName\VA
• 2. Select the file
• 3. Click [Open] button to close the window





• On the Upload New File screen
• Do not check the box next to Compressed (Zipped)
• Do not check the box next to Ignore records with errors?
• Click the [Upload] button on the bottom left of the screen



• Verify and submit the file


• Verify the totals displayed are correct
• IMPORTANT: You must submit the file before it will be processed by the state.
• Click Complete Business Authentication to submit the entire file immediately to the state.
• Click the [OK] button on the “Are you sure you want to submit this file?” message.
• The file status will change to “In Process” after you submit the file
• The file status will change to “Processed” when it has been processed by the state, usually in about 1 to 2 days



• Confirmation email


• Each submitted file will receive a corresponding confirmation email within 1 – 2 business days of submission. Confirmations are sent Monday morning for files submitted Friday evening/over the weekend.
• The confirmation email will reference the Form Type, File Name and Date and Time it was processed.